When configuring roles in your project, you can choose from a number of capabilities. Each capability defines what your users can do within a Kentico Cloud project.

For an in-depth example of using roles and workflow together in your project, see Setting up a common production flow.

Content production

View content‌ ‌capability allows to:

You can allow users to view all content or only the content items assigned to them.

Edit content capability allows to:

  • Add and modify content items.
  • View all assets in the project.
  • Add, modify and delete assets.
  • Restore past revisions of content items.

You can allow users to edit all content or only the content items assigned to them.

Create content capability allows to:

This capability automatically gives users permission to view and edit all content.

Delete content capability allows to:

  • Delete content items

This capability automatically gives users permission to view and edit all content.

Active capabilities and publishing

Note that the content capabilities of a given role can also be restricted by your project's content workflow setup. For each step in the workflow, you can limit which roles can work on content in a given workflow step and move it to the following steps.

For example, if you want only Project managers to be able to publish content:

  1. Set up your workflow steps so that only a single step transitions to the Published step, for example a step named Approved.
  2. Limit the Approved workflow step to the Project manager user role.

For a more thorough example of using roles and workflow together, see Setting up a common production flow.

Content models

Manage content types and content type snippets capability allows to:

Manage taxonomy capability allows to:

  • View taxonomy groups and terms.
  • Add, modify, and delete taxonomy groups and terms.

Manage sitemap capability allows to:

  • Add, modify, and delete sitemap items.

Development

Manage APIs capability allows to:

  • View API keys and use Kentico Cloud APIs.

Manage development settings capability allows to:

  • View codenames of Kentico Cloud objects, such as content items, content types, elements, and so on.
  • View and modify content preview URLs.
  • View, add, modify, and delete webhooks.

Project

Manage localization capability allows to:

  • View the project's localization settings.
  • Add and configure project languages.

Manage workflow steps capability allows to:

  • View the project's content workflow settings.
  • Add, modify, and delete workflow steps.
  • Reorder workflow steps.

Invite and manage team members capability allows to:

Manage custom roles capability allows to:

  • Add, modify, and delete custom roles.
Did this answer your question?