Workflow transitions enable you to set up more complex content workflows. Here are a few examples showing how you can configure your workflow transitions to create linear and complex content workflows.
Note that the labels shown for each workflow step tell you what other steps the given step transitions to.
Linear workflow example
In linear workflows, every workflow step (that you've added) transitions to two steps: the one that precedes it and the one that follows.
Complex workflow example
In complex workflows, your content usually goes through more steps and requires oversight from multiple teams in your project.
For example, the following content workflow is configured so that only the editor and the legal team can move content items to the Approved for publishing step.
A note on reaching the final step
When selecting transitions for a workflow step, make sure the step can still eventually transition to the final Published step.
For example, the following is a linear workflow with a mistake – the Ready for approval step doesn't transition to the Approved step. As a result, the Draft, Review, SEO verification, and Ready for approval steps cannot reach the final step.
- Learn about customizing your content workflow.
- Once you set up the workflow steps, use them in practice and assign contributors to content items.
- If you're finished with your content items, you can publish them right away or schedule publishing to a later date and the system will take care of the rest.